Who we are

We are Porter Dodson LLP, a limited liability partnership incorporated in England & Wales. We are a ‘data controller’ under Data Protection law.

How you are protected

Legal & regulatory protection

• You are protected by the law and by our professional duty of confidentiality.

Our commitments

• We take seriously your privacy and the security of the information we hold about you.

• We will never sell or share your personal information outside Porter Dodson for marketing purposes.

Obtaining data about you

What we obtain and from where

• We may obtain a variety of information about you, mostly directly from you but sometimes from others involved in work you ask us to do. We ask only for what we need and use it in limited ways.

Our reasons

• Most of the information we obtain is needed to be able to do work you have asked us to do (or quote for), or to fulfil our legal/regulatory obligations.

• We may process your personal information for our own purposes, such as for administrative reasons, or to promote our services to you (see ‘Marketing’ below).

• We will be happy to justify to you why we need any piece of information about you and what we are going to do with it.

Sharing your data with others

Sharing only if we need to

• We only share information about you if we need to, or if the law requires it.

Examples

• Our privacy policy contains examples of the types of organisations with whom we may need to share information about you.

Marketing

• If you are or become a client, we may tell you about services related to work you have asked us to do if it is in your best interests to do so.

• If you are or become a client, or make enquiries about becoming a client, we may tell you about any of our services (or those provided by others) if we believe they may be relevant or of interest to you.We are allowed in law to do so because we have a legitimate interest in promoting our business to these groups of people.

• We will never sell or share your personal information outside Porter Dodson for marketing purposes.

• If you do receive marketing information from us (because you have asked us to send it or we have sent it to you because you are a client or have shown interest in becoming one), you can tell us at any time that you want us to stop sending this.

Keeping your data

How long we may keep your data

• We keep information about work we have done for clients for at least 7 years (in electronic and paper form).

• We will keep other data only for as long as necessary. We will delete it when we are satisfied that no queries or disputes will arise from it and we will not breach any legal or regulatory obligations by doing so.

Other

Contacting us

• We have a Data Privacy Partner, who can be contacted at Porter Dodson LLP, The Quad, Blackbrook Park Avenue, Taunton, TA1 2PX.

Your right to complain

• You can complain to the Information Commissioner’s Office (ICO, www.ico.org.uk), but please contact us first, as we would like to try to resolve complaints ourselves.

Other rights

• The law gives you other rights, so you can be in control of the information you provide. Further details are in our privacy policy (and are available from the ICO).